Work with AI

AI can assist in drafting, but human oversight is essential to ensure accuracy, tone, and compliance with university branding and privacy policies. Always fact check the accuracy of AI’s outputs and follow our UGA data policies when using AI applications. 

To ensure data privacy, use only the UGA approved tools using your UGA login or discuss setup of local tools with your departmental IT and/or EITS.  

UGA is exploring AI to enhance administrative efficiency, student services, and campus safety. Examples include AI-driven chatbots for admissions and advising, predictive analytics for enrollment management, and smart systems for facilities and energy use. These efforts are guided by UGA’s commitment to ethical and transparent AI use. 

Staff have access to numerous tools through UGA EITS.  A current list of supported tools can be found here. 

AI can automate repetitive tasks, streamline data entry, generate reports, and assist with scheduling. For example, staff can use AI to analyze survey data or create content drafts or outlines. Training is available to help staff adopt these tools effectively through LinkedIn Learning.

UGA offers professional development through Training & Development and the CTL, including workshops on digital tools, data literacy, and AI basics. Online modules and webinars are also available for self-paced learning. The UGA Libraries also offer classes and resources on AI literacy.  

Yes. UGA follows general data governance and privacy policies, and departments are encouraged to develop guidelines for responsible AI use. Staff should avoid using AI tools that store sensitive data externally and should consult with EITS or Legal Affairs when in doubt.  

AI can help identify trends, forecast outcomes, and visualize data. Tools like Power BI, Excel with Copilot, Gemini and Tableau (if licensed) can be used for data-driven decision-making. UGA’s Office of Institutional Research provides support for data analysis and reporting.  

AI tools must comply with UGA’s data security standards. Staff should avoid inputting confidential or personally identifiable information into third-party AI platforms. Use only UGA-approved tools and consult the UGA Data Classification and Protection Standard for guidance.