Work with AI - AI Leadership Council

AI offers numerous opportunities to enhance our work. Many faculty and staff at UGA across various units have embraced AI tools through exploration and/or pilots for work enhancement. One example of this is the use of the Whisper tool pilot being used to transcribe audio at the UGA Libraries’ Brown Media Library. Others are using UGA provided tools CoPilot, Gemini and NotebookLM for assistance with queries, editing and data processing.

Resources for staff

AI Literacy Initiative
UGA is offering a campus-wide course, “AI Literacy for All” offered by the Digital Education Council, designed to provide students, faculty and staff with a foundational understanding of artificial intelligence. This course emphasizes responsible use and explores the implications of generative AI in both academic and professional settings. It will serve as a shared baseline resource to support a common understanding of AI across the university community.

UGA’s AI tools for faculty, staff, and students:

Microsoft Copilot with Commercial Data Protection is an AI-powered assistant, designed to boost productivity by helping with writing, research and organization.
Gemini with Customer Data Protection is Google’s AI chatbot that supports writing, brainstorming, and summarizing information.
Gemini Notebook with Customer Data Protection is Google’s research and note-taking tool that lets you upload sources and interact with them using AI.

Use your UGA MyID ([email protected]) account when accessing institutionally supported tools. Access to a supported tool does not authorize the use of sensitive or restricted UGA data. Faculty must follow the UGA Data Classification and Protection Standard and any tool-specific data-handling guidance.

LinkedIn Learning AI courses

What You Need to Know about ChatGPT
from the Chronicle of Higher Education

Policy & Guidance

UGA Policy on the Use of Artificial Intelligence in Academic and Operational Contexts

USG Board of Regents Policy on Artificial Intelligence in Academic Contexts

UGA Guidance on Acceptable Use of AI

USG Artificial Intelligance Guidelines 

UGA Information Technology Policy – Data Classification and Protection Standard

UGA Research Data Stewardship Policy and related guidance 

Sensitive Data Use 

Frequently Asked Questions

Can I use AI to draft university emails, reports, or website content? −+

AI can assist in drafting, but human oversight is essential to ensure accuracy, tone, and compliance with university branding and privacy policies. Always fact check the accuracy of AI’s outputs and follow our UGA data policies when using AI applications.

How can I protect data and privacy when using AI tools? −+

To ensure data privacy, use only the UGA approved tools using your UGA login or discuss setup of local tools with your departmental IT and/or EITS.

How is UGA using AI to improve campus operations and services?  −+

UGA is exploring AI to enhance administrative efficiency, student services, and campus safety. Examples include AI-driven chatbots for admissions and advising, predictive analytics for enrollment management, and smart systems for facilities and energy use. These efforts are guided by UGA’s commitment to ethical and transparent AI use. 

What AI tools are available to staff for administrative or support tasks?  −+

Staff have access to numerous tools through UGA EITS. A current list of supported tools can be found here.

How can AI be used to enhance productivity and efficiency in the workplace?  −+

AI can automate repetitive tasks, streamline data entry, generate reports, and assist with scheduling. For example, staff can use AI to analyze survey data or create content drafts or outlines. Training is available to help staff adopt these tools effectively through LinkedIn Learning.

What training is available for UGA employees to learn about AI?  −+

UGA offers professional development through Training & Development and the CTL, including workshops on digital tools, data literacy, and AI basics. Online modules and webinars are also available for self-paced learning. The UGA Libraries also offer classes and resources on AI literacy.

Are there policies at UGA regarding the ethical use of AI in the workplace?  −+

Yes. UGA follows general data governance and privacy policies, and departments are encouraged to develop guidelines for responsible AI use. Staff should avoid using AI tools that store sensitive data externally and should consult with EITS or Legal Affairs when in doubt. 

How can AI support decision-making and data analysis in my department?  −+

AI can help identify trends, forecast outcomes, and visualize data. Tools like Power BI, Excel with Copilot, Gemini and Tableau (if licensed) can be used for data-driven decision-making. UGA’s Office of Institutional Research provides support for data analysis and reporting. 

What are the privacy and data security concerns when using AI at work?  −+

AI tools must comply with UGA’s data security standards. Staff should avoid inputting confidential or personally identifiable information into third-party AI platforms. Use only UGA-approved tools and consult the UGA Data Classification and Protection Standard for guidance. 

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